Job Details

TITLE: Finance OfficerTEAM/PROGRAMME: Support Services    LOCATION: MandalayNumber of Position: 1GRADE: NAF-4     CONTRACT LENGTH: Fixed Term 
CHILD SAFEGUARDING:
Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.
ROLE PURPOSE: The Finance Officer will play a key role in ensuring the smooth and effective implementation of programme activities by assuming financial responsibilities at the field office level. The post holder will be responsible for processing financial transactions, ensuring compliance with relevant policies and donor requirements, maintaining proper documentation, and supporting programme teams with financial reporting.SCOPE OF ROLE:
Reports to: Area Finance CoordinatorStaff reporting to this post: Finance AssistantBudget Responsibilities: NilExternal Representation: Regular contact of basic factual information  Travel: Minimum (up to 3 days per month)  
KEY AREAS OF ACCOUNTABILITY:
Finance:    
•    Make various payments as per the authorization and approval of budget holders (BHs) and delegated BHs and in accordance with Save the Children’s Scheme of Delegation and financial management policy.    •    Ensure transparent method for cash transition and conducting cash counts with senior field staff and reconciliation on a weekly and/or random basis for all cash by developing an appropriate timetable. •     Ensure the cash in hand is balanced at all times by using manual cash books and to maintain about 2-week expenditure of following month at the end of the month as required by Field Office implementation forecast.     •    Liaise with Area and Yangon finance staff regarding all relevant financial compliance issues. Capacity Building of field budget holders and project officers in term of financial control and compliance and budget management etc as required.    •    Ensure timely and accurate preparation of cash transfer requests from Yangon Head Office based upon the appropriate cash requirement forecasting of field office.     •    Ensure that all collections and payments are done against serially pre-numbered cash receipts and cash payment vouchers.    •    Ensure conformity with Essential Standards and requirements set up in Agresso FMS for additional relevant guidance in float management and controls, including issuing, reconciling and recording.    •    Completely fill in the relevant SCI payment/receipt vouchers for all transactions ensuring accurate description, coding, and enclosing relevant required supporting documents.    •    Carry out the regular financial data entry into the cash and petty cash offline excel spreadsheets based on approved payment vouchers.     •    Ensure that all financial transactions are coded appropriately as required under the Agresso accounting system. Liaise and consult with Budget Holders, Area finance staff and Yangon Finance and Awards Management Departments as needed.    •    Undertake month-end procedures in compliance with financial requirements and ensure timely submission of the full financial document to Area and Yangon finance team.     •    Making sure to arrange monthly meetings with Budget Holders to follow up and discuss with their respective grants analysis timeline and feedback and adjustments timeline, final report review timeline etc. and comply.   •    Provide financial technical supports on budget and actual expenditure review and monitoring trainings to budget holders (if required) and to consult and work with them for budget phasing and revision (if required).   •    Make recommendations where necessary for the improvement of existing financial systems/controls, as well as request for support from Yangon for additional guidance, training, and advice on improvement wherever the need is seen.    •    Organizing filling system in accordance with the required standards to ensure clear logical audit trail.    •    Take regular backup of the Sub-office financial data to make the appropriate records.    •    With the support of Area and Yangon Finance team facilitate the process of internal and external audit providing necessary financial documents and other information. •    To assist Area Finance Coordinator for checking field vouchers and other related financial matters •    To support and helping emergency responding planning with finance roles depend on emergency responding planning /implementation.
Others:     •    Typing reports and daily correspondence•    Perform any other relevant duties related to finance assigned by the supervisor.    •    Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.    •    Carry out the responsibilities of the role in a way which reflects Save the Children's commitment to safeguarding children in accordance the Child Protection Policy   •    To assist and support to AFC if have other relative assign tasks.  
Child Safeguarding
•    Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
BEHAVIOURS (Values in Practice)Accountability:•    Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values•    Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.Ambition:•    Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same•    Widely shares their personal vision for Save the Children, engages and motivates others•    Future orientated, thinks strategically and on a global scale.Collaboration:•    Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters•    Values diversity, sees it as a source of competitive strength•    Approachable, good listener, easy to talk to.Creativity:•    Develops and encourages new and innovative solutions•    Willing to take disciplined risks.Integrity:•    Honest, encourages openness and transparency; demonstrates highest levels of integrity•    Always acts in the best interests of children 
EXPERIENCE AND SKILLS
•    University degree and/or specification in financial management/accounting will be an advantage.    •    Three years’ professional working experience, preferably in the development sector    •    Professional working experience with international organizations preferable    •    High level of integrity and ability to work as part of a professional team    •    Ability to work under high pressure to meet tight deadlines          •    Skills in administration     •    Proven team working ability    •    Willingness to work in field office location    •    Commitment to and understanding of Save the Children’s aims, values and principles    •    Good communications skills, including English language ability      •    Computer proficiency, especially MS Excel    
Additional job responsibilitiesThe duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Safeguarding our Staff:The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.Health and SafetyThe role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.