LOCATION: Port Sudan temporarily with possible travels to support field offices.
GRADE: 4
CONTRACT LENGTH: One-year renewable
REPORTS TO: Human Resources & Support Services Director
CHILD SAFEGUARDING:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g., once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Project Management team: The project coordination will be ensured by a dedicated Programme Management Unit (PMU) from Save the Children, based in Khartoum. The PMU will oversee project implementation and reporting, providing sound management and coordinating support to all involved partners. This unit will be comprised of a Chief of Party, a Project Manager, a Project Officer, Programme MEAL Manager, a Finance and Awards Manager, a Finance Assistant, an Admin officer and Admin Assistant, a Supply Chain Officer, and an Awards and Partnership Coordinator. The Programme Management Unit also manages certain programme and financial risks, and so also reviews and verifies financial and logistical reports, organises due diligence, spot checks, and coordinates audits as required. The Programme team will work closely with the Project Advisory Committee, and the programme advisory board. In addition, several field-level Technical Working Groups (TWG) categorised by sector will be created to strive toward high-quality technical cohesion and understanding among the programme partners. They are comprised of technical leads from each of the programme partners’ field teams and are usually chaired by the NGO with the most significant capacity in a particular sector, or by the Programme Coordination Manager as a last resort. Each TWG will meet monthly. Furthermore, the TWG will manage the programme risks related to the project.
The Admin Officer will prioritize the implementation of admin related activities/policies regarding the EU for inclusive Education project. He/she will be fully responsible for arranging the administrative tasks related to the Project advisory/steering committee. The Admin Officer will also provide support to the Sn. Administration Manager across the full range of administration processes within the candidate and employee lifecycle. Shares in the overall responsibility for the direction and coordination of the Country Office. The Admin Officer in his/her capacity is responsible for the provision of effective administration services - all in both emergency and development settings.
KEY AREAS OF ACCOUNTABILITY:
Facilities Tasks:
Visitors management
Facilities management
Flight bookings
Hotel bookings
Admin Stock handling
OtherOther duties/ tasks of relevance as assigned by EUD project manager and the administration direct supervisor
COMPETENCIES FOR THIS ROLE:
Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving own performance or that of the team/ organisation.
Level required: Accomplished
Applies the required technical and professional expertise to the highest standards; promotes and
Shares best practice within and outside the organisation.
Level required: Accomplished
Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives.
Knows when to lead, when to follow, and how to ensure effective cross-boundary working.
Level required: Accomplished
Communicates clearly and confidently with others to engage and influence; promotes dialogue
d ensures timely and appropriate messages, building confidence and trust.
Level required: Accomplished
QUALIFICATIONS AND EXPERIENCE
sential
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.