Job Details

ROLE PURPOSE:  

HRIS Officer will be expected to have an advisory role to different area offices on HRIS. S/He supports the different HRIS users with different required actions during onboarding, change, off-boarding, reports and ensuring it is up to date within 3 days of any change. 

HRIS Officer will run the functional HR training for focal HR staff supporting area of HRIS and ensuring HR users completed required learning sessions prior to provision of access to HRIS. 

SCI is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work.  SCI strives to ensure the fundamental rights of children, such as survival, safety, constant access to protection and education can be guaranteed. As part of a commitment to working with children through humanitarian interventions SCI support programmes in both sudden onset and chronic emergency situations. 

At times, given the context of Ukraine, the FM will be expected to work outside the normal role profile to reflect the elevated inputs required in responding to an emergency and be able to vary working hours accordingly.   

KEY AREAS OF ACCOUNTABILITY:  

• Coordinates the HRIS users to ensure consistent maintenance of HR data quality through embedding effective HR business processes 
• Ensures the following reports are timely updated, completed, extracted – Data Quality Status Update monthly report. 
• Reviews the HRIS data entry in HR Oracle system and ensures timely entry/update and accurate information is entered 
• Conducts functional trainings to HRIS focal staff per offices and ensure HRIS required actions during onboarding, change, and off-boarding, are within SCI standards are followed in all offices 
• Conduct self-compliance audit and required clean-up or update of data per quarter  
• Collaborates closely with RO, HQ, and different HRIS users for any support needed for the response 
• Supports on required data needed during compliance audit 
• Make use of all available policy, practice, checklists and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place 

General: 

• Ensure that all staff comply with SCI policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures. 
• Ensure the security, health and wellbeing of all staff  
• Ensure that staff management and other processes and policies and systems reflect SC's principles of equity and fairness. 

FOR EMERGENCY ROSPONSE 

• Promote children's rights by contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of conduct. 
• During emergencies you should act to facilitate SCI's emergency response process by prioritizing all actions under your responsibility in the areas of finance, logistics, programs and services. 
• Be prepared to support SCI interventions in response to emergencies and can move anywhere in the country. 

CHILD SAFEGUARDING  

• Ensure program staff are providing all beneficiaries with ongoing and age-appropriate oral or written information in relevant languages about the Child Salvation Policy and Code of Conduct. 
• Ensure that children's activities are safe for children and that all steps are taken to ensure their meaningful and safe participation. 

QUALIFICATIONS 

• Education to Masters level in a relevant subject or equivalent experience

EXPERIENCE 

Essential 

• 2 years or more of work experience with HR;  
• Prior NGO experience within a complex country programme in emergency response/humanitarian environments 
• Proven operational HR track-record – experience of providing different HRIS support service to managers and staff 
• Ability to quickly understand technology, system processes and to communicate it to non-technical staff 
• Experienced in conducting compliance audit in HRIS and capacitating HRIS users on different actions in the system 
• Excellent skills in handling and advising on complex people management issues 
• Good attention to detail 
• Understanding staff care for humanitarian staff, in particular approaches to welfare, stress, R&R and debriefing 
• Good facilitation skills and ability to deliver induction briefing/training 
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams